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RISKMETRICS GROUP, INC.
AUDIT COMMITTEE CHARTER
(as
amended and restated on August 28, 2007)
Pursuant to Section 4 of the Second
Amended and Restated Bylaws (the "Bylaws") of RiskMetrics Group, Inc. (the
"Company"), this charter (the "Charter") of the Audit Committee (the
"Committee") of the board of directors (the "Board") of the Company is adopted
by resolution of the Board effective as of August 28, 2007.
The Role of the Committee
The primary
responsibilities of the Committee shall be to: (i) select and retain (subject
to ratification by the Company's stockholders) the outside auditors (the
"Auditors"), (ii) review and monitor the auditing and integrity of the
Company's financial statements with the Auditors, (iii) consider any matters
arising from an audit to be brought to the attention of the Board, (iv)
evaluate and monitor the performance of the Company's internal audit function
and (v) address such other matters as are set forth in the Bylaws, or as
normally within the purview of a corporation's audit committee, including,
without limitation, the performance of the Company's internal audit function
and the Auditors, compliance by the Company with legal and regulatory
requirements and accounting and financing reporting process. The function of
the Committee is one of oversight. While the Committee has the
responsibilities and powers set forth in this Charter, the duties of the
Committee do not include the planning or conducting of audits or the
presentation, preparation or integrity of the Company's financial statements or
confirm that the disclosures contained therein are complete and accurate and in
accordance with generally accepted accounting principles and applicable rules
and regulations. These are the responsibilities of management.
The Board
acknowledges that the Company's internal auditors, as well as the Auditors,
have more resources, time, knowledge and detailed information about the Company
and its financial, accounting and auditing practices than do members of the
Committee; consequently, in carrying out its responsibilities, the Committee is
not providing any expert or special assurance as to the Company's financial
statements or any professional certification as to the Auditors' work or
auditing standards. Each member of the Committee shall be entitled to rely on
(i) the integrity of those persons and organizations within and outside the
Company from which it receives information, (ii) the accuracy of the financial
and other information provided by such persons or organizations absent actual
knowledge to the contrary (which shall be promptly reported to the Board) and
(iii) representations made by management as to all audit and non-audit services
provided by the auditors to the Company.
Committee Composition
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Membership;
Financial Literacy.
The Committee shall
consist of at least three (3) directors, all of whom in the judgment of the Board
shall be independent in accordance with New York Stock Exchange listing
standards (and such other standards as the Board or the Committee may adopt from
time to time). Each member shall in the judgment of the Board have the ability
to read and understand the Company's basic financial statements or shall at the
time of appointment undertake training for that purpose. At least one member of
the Committee shall, in the judgment of the Board, be an audit committee
financial expert in accordance with the rules and regulations of the Securities
and Exchange Commission and at least one member (who may also serve as the
audit committee financial expert) shall in the judgment of the Board have
accounting or related financial management expertise in accordance with New
York Stock Exchange listing standards.
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Chairman
. Unless a chairman of the
Committee is designated by the Board, the members of the Committee shall elect
a chairman (the "Chairman") by majority vote of the full Committee. The
Chairman shall be responsible for leadership of the Committee, including
scheduling and presiding over meetings, preparing agendas, making regular
reports to the Board, and maintaining regular and open communication with the
Chief Executive Officer, principal financial officer, the independent audit
lead partner, if any, of the Auditor and the head of internal audit.
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Compensation
. The compensation of the
Committee shall be as determined by the Board or a committee of the Board. No
member of the Committee may receive any consulting, advisory or other
compensatory fee from the Company other than fees paid in his or her capacity
as a member of the Board or a committee thereof.
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Selection
and Removal. Members
of the Committee shall be appointed by the Board and may be removed and
replaced by the Board, with or without cause, at any time.
Procedures and Administration
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Meetings.
The Committee shall meet at least four (4) times per year and more frequently
as it believes is necessary or appropriate to fulfill its duties and
responsibilities. The Committee may also act by unanimous written consent in
lieu of a meeting. A majority of the entire Committee shall constitute a quorum
for the taking of any action at any meeting of the Committee and a majority of
those members present at a meeting, a quorum being present, shall be required
to approve any action taken by the Committee. The Chairman may call a meeting
upon due notice to each other member not less than twenty-four (24) hours prior
to such meeting and any member may call a meeting upon due notice to each other
member not less than forty-eight (48) hours prior to such meeting. The
Committee shall meet at least semi-annually, in separate executive sessions,
with (a) the Company's management, (b) the head of the Company's internal
auditing department and © the Auditors.
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Access
to Information. In discharging its duties, the Committee shall have full
access to all Company books, records, facilities, personnel and outside
professionals. The Company may request any Company personnel, or the Company's
outside legal counsel or Auditors, to meet with the Committee or any of its
members or advisors.
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Subcommittees.
The Committee may form and delegate authority to subcommittees consisting of
one or more members of the Committee when appropriate, including the authority
to grant pre-approvals of audit and permitted non-audit services; provided that
decisions of such subcommittee to grant pre-approvals shall be presented to the
full Committee at its next scheduled meeting.
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Independent
Advisors; Funding. The Committee shall have the authority, to the extent
it deems necessary or appropriate, to retain independent legal, accounting or
other advisors, who may be regular advisors to the Company. The Company shall
provide such funding as the Committee determines is appropriate in connection
with the retention of such advisors and the compensation of any Auditors for
audit, review or other similar services.
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Investigations.
The Committee shall have the authority to conduct or authorize investigations
into any matters within the scope of its responsibilities as it shall deem
appropriate.
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Administrative
Expenses. The Committee is empowered, without further action by the Board,
to cause the Company to provide appropriate funding for ordinary administrative
expenses of the Committee that are necessary or appropriate in carrying out the
Committee's duties.
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Reports
to Board. The Committee shall keep such records of its meetings as it
shall deem appropriate and make regular reports to the Board.
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Charter.
The Committee shall review and reassess the adequacy of this Charter annually
and recommend to the Board for approval any proposed changes which the
Committee believes are necessary or appropriate.
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Review
of Committee's Performance. The Committee shall conduct and present to the
Board an annual performance evaluation of the Committee.
Duties of the Committee
In fulfilling its responsibilities, the Committee provides oversight as
follows:
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Audit Process. The Committee shall:
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Maintain a clear understanding
with management and the Auditors that management and the Auditors are
ultimately accountable to the Board and to the Committee as the stockholders'
representative.
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Review the coordination of the
audit efforts between the Auditors, internal auditors and management to ensure
completeness of coverage, reduction of redundant efforts, and the effective use
of audit resources.
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Select and retain (subject to ratification
by the Company's stockholders), evaluate and terminate, when appropriate, the Auditors,
set the Auditors' compensation, oversee the work of the Auditors and
pre-approve all audit and non-audit services to be provided by the Auditors.
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Take appropriate actions to
satisfy itself as to the independence of the Auditors. The Committee shall
obtain and review a report from the Auditors at least annually regarding: (i)
the Auditors' internal quality-control procedures; (ii) any material issues raised
by the most recent internal quality-control review, or peer review, of the
firm, or by any inquiry or investigation by governmental or professional
authorities within the preceding five years respecting one or more independent
audits carried out by the firm; (iii) any steps taken by the Auditors to deal
with any such issues; and (iv) all relationships between the Auditors and the
Company, including the disclosures required by Independence Standards Board
Standard No. 1.
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Actively engage in an open dialogue
with the Auditors with respect to evaluating the qualifications, performance
and independence of the Auditors, including considering whether the auditors'
quality controls are adequate and taking into account the opinions of
management and the internal auditors and present its conclusions with respect
to the Auditors to the Board annually in advance of the annual meeting of
stockholders.
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Review annually with the Auditors
all significant relationships (or services) the Auditors have with the Company
to evaluate and assure the accountant's objectivity and independence.
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Review annually the audit scope
and plan of the Auditors.
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Review annually with management
the risk assessment process and the resulting internal audit plan and review
audit cycle coverage including coverage provided for the more significant audit
risk areas and related staffing levels.
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Receive and review audit reports,
review with the Auditors any problems or difficulties the Auditors may have
encountered in carrying out their responsibilities, and provide the Auditors
with full access to the Committee and the Board to report on all appropriate
matters.
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Discuss with the Auditors the
matters required to be discussed by Statement on Auditing Standards No. 61
relating to the conduct of the audit, including any difficulties encountered in
the course of the audit work, any restrictions on the scope of activities or
access to requested information, and any significant disagreements with
management. In addition to the foregoing, the Committee shall discuss with the
Auditors: (i) accounting adjustments that were identified or proposed by the
Auditors and were not implemented; (ii) communications between the audit team
and the Auditors national office relating to auditing or accounting issues
presented by the engagement; (iii) any "management letter" issued or proposed
to be issued by the Auditors to the Company and any other material written
communications between the Auditors and management; and (iv) any issues
identified or difficulties encountered by the Auditors with management's
response to such adjustments, communications or letter.
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Financial Reporting. The Committee shall:
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Review with management and the Auditors
the annual and quarterly financial statements of the Company, including: (a)
any material changes in accounting principles or practices used in preparing
the financial statements prior to the filing of a report on Form 10-K or 10-Q
with the Securities and Exchange Commission; (b) disclosures relating to
internal controls over financial reporting; and © the Company's specific
disclosures under "Management's Discussion and Analysis of Financial Conditions
and Results of Operations" included in the Company's Form 10-K or 10-Q filed
with the Securities and Exchange Commission.
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Review all matters related to the
conduct of the audit which are required to be communicated to the Committee
under generally accepted auditing standards.
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Discuss with management and the
Auditors significant financial reporting issues, accounting policy changes or
new applicable accounting or reporting standards adopted by management and
judgments made in connection with the preparation of the Company's financial
statements, including the Auditors' judgment about the quality, and not just
acceptability, of the Company's accounting principles, and any major issues as
to the adequacy of the Company's internal controls (including computerized
information system controls and security) and any special steps adopted in
light of material control deficiencies.
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Discuss the reasonableness of
judgments and estimates made in the preparation of the financial statements
that may be viewed as critical, as well as the clarity of financial statement
disclosure.
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Review with management and the
Auditors interim financial statements and any significant matters identified
during interim financial reviews.
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Discuss with management and the
Auditors the effect of regulatory and accounting initiatives on the Company's
financial statements, as well as any off-balance sheet structures the Company has
established and review with management and the Auditors any correspondence with
regulators or government agencies and any employee complaints or published
reports that raise material issues regarding the Company's financial statements
or accounting policies.
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Discuss with management the
Company's major financial risk exposures and the steps management has taken to
monitor and control such exposures, including the Company's risk assessment and
risk management policies and procedures.
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Recommend to the Board whether the
financial statements should be included in the annual report on Form 10-K.
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Prepare a report each year for
inclusion in the Company's proxy statement relating to the election of
directors.
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Review earnings press releases, as
well as Company policies with respect to earnings press releases, financial
information and earnings guidance provided to analysts and rating agencies
(this function may be performed by the Chairman or the full Committee).
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Oversight of the Company's Internal Audit Function. The Committee shall:
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Review and evaluate the
performance of the head of the Company's internal audit and, if appropriate,
recommend the selection of a new person. Any change in the incumbent in such
position or in his or her compensation shall not be made without the approval
of the Committee. The head of the Company's internal audit shall have
unrestricted access to the Committee.
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Review and discuss with
management, the internal auditor and, to the extent appropriate, the Auditors
the adequacy and effectiveness of the Company's accounting and financial
controls, records and system for monitoring and managing business risk and
legal compliance programs, including a review of the Company's response to any
management letter provided by the Auditors and management's plans for
implementing any necessary or desirable improvements in its internal accounting
procedures and controls.
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Provide oversight to internal
audit activities, including reviewing the significant reports to management
prepared by the head of the internal audit and management's responses.
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Discuss with the Auditors and
the head of the internal audit responsibilities, budget and staffing and any
recommended changes in the planned scope of the internal audit.
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Compliance Oversight Responsibilities. The Committee shall:
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Review and discuss with
management and the internal auditor the Company's procedures and practices
designed to insure that: (i) the Company's books, records, accounts and
internal accounting controls are established and maintained in compliance with
the Foreign Corrupt Practices Act of 1977, and (ii) there are adequate controls
in place to prevent or detect (A) any improper or illegal disbursement of
corporate funds or property of value or (B) the making of any arrangement on
behalf of the Company which may provide for or result in the improper or
illegal disbursement of funds or property of value, in order that the Company
be in compliance with the Foreign Corrupt Practices Act.
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Periodically discuss with the
Company's Chief Legal Officer or, as appropriate, outside counsel, the adequacy
of the policies and practices of the Company related to compliance with key
regulatory requirements, conflicts of interest and ethical conduct, including
any potential or actual conflicts of interest involving directors or officers
of the Company.
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Establish procedures for (i) the
receipt, retention and treatment of complaints received by the Company
regarding accounting, internal accounting controls or auditing matters, and
(ii) the confidential, anonymous submission by employees of concerns regarding
questionable accounting or auditing matters. Discuss with the Company's Chief
Legal Officer or, as appropriate, outside counsel, legal matters that may have
a material impact on the financial statements or the Company's compliance
policies.
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Discuss generally with the
Company's management the Company's enterprise-wide risk structure and related
processes, guidelines and policies.
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Approve all "related person
transactions" required to be disclosed pursuant to Regulation S-K, Item 404 of
the Securities and Exchange Commission and applicable New York Stock Exchange listing
requirements.
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The Committee will function as
the Company's Qualified Legal Compliance Committee (the "QLCC") as defined in
the rules of the Securities and Exchange Commission. In this capacity, the QLCC
will adopt written procedures for the QLCC, including the procedure for
administering the confidential receipt, retention and consideration of any
report of a material violation of federal securities laws, breach of fiduciary
duty or similar violations by the Company or any officer, director, employee or
agent of the Company. The procedures will comply with the rules of the
Securities and Exchange Commission.
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